Journal Submission Specialist

Skills
Scientific writing, communication, attention to detail, organizational skills, research, technical acumen, quality reviews, submission portals, project management, time management

Project Duration
1 year

Cactus Communications, operating under the brand name Editage, is a renowned global scientific communication company dedicated to supporting researchers, academicians, and publishers in their pursuit of effective research dissemination. With a rich history spanning over a decade, Editage offers an array of services tailored to enhance the quality, clarity, and impact of academic and scientific writing. Leveraging a team of subject-matter experts, language specialists, and publication professionals, Editage assists researchers in navigating the intricacies of manuscript preparation, language polishing, and journal submission. Through their commitment to facilitating clear and compelling communication, Editage plays a pivotal role in accelerating the progress of research and promoting impactful scholarly communication on a global scale.

My role included the following:

1. Preparation and Review:
   • Collaborate with authors to ensure that manuscripts meet the journal’s guidelines, including formatting, structure, and content requirements.
   • Review manuscripts for grammatical accuracy, clarity, and adherence to the journal’s style guidelines.
   • Work with authors to address any issues identified during the review process.
2. Submission Process:
   • Assist authors in preparing submission packages, which may include cover letters, author contributions, disclosures, and copyright information.
   • Navigate the online submission systems of various journals to submit manuscripts, ensuring all required information and files are provided accurately.
3. Communication and Follow-Up:
   • Communicate with journal editors, handling queries related to submissions, revisions, and decisions.
   • Coordinate responses to reviewers’ comments and suggestions, working closely with authors to address feedback.
4. Tracking and Reporting:
   • Maintain a comprehensive record of submissions, including submission dates, journal details, and communication history.
   • Provide authors with regular updates on the status of their submissions, including acknowledgment of receipt, review progress, and final decisions.
5. Quality Assurance:
   • Ensure that all submitted materials meet the ethical and technical standards set by the journal and the broader academic community.
   • Verify accuracy of metadata, citations, references, and supplementary materials.
6. Research Ethics and Compliance:
   • Familiarize oneself with ethical guidelines, such as responsible authorship, conflicts of interest, and proper citation practices.
   • Ensure adherence to ethical and regulatory standards, including obtaining necessary approvals for research involving human subjects or animals.
7. Stay Updated:
   • Stay informed about updates to journal submission guidelines, policies, and industry trends.
   • Adapt to changes in submission platforms and systems to ensure a smooth submission process.
8. Training and Support:
   • Educate authors on best practices for manuscript preparation and submission.
   • Provide guidance on responding to reviewers’ comments and revisions.